Privacy policy
Name and address of the person responsible
The controller within the meaning of the GDPR and other national data protection laws of the member states as well as other data protection regulations is
codecentric AG
Hochstraße 11
42697 Solingen
Deutschland
Phone: +49 [0] 212 23 36 28 0
Email: info@codecentric.de
Website: www.codecentric.de
Address of the data protection officer
The data protection officer of the controller can be contacted as follows:
codecentric AG
Hochstraße 11
42697 Solingen
Deutschland
E-Mail (data privacy): datenschutz@codecentric.de
Table of content
General information on data processing
Provision of the website and creation of log files
Use of cookies
Newsletter
Contact form
codecentric curriculum vitae
Google Analytics
Hubspot
Whitepaper
Audio and video conferences/ online events
Usercentrics
Algolia
Google Tag Manager
Google reCAPTCHA
Social media plugins
Rights of the data subject
General information on data processing
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
To the extent that the processing of personal data is necessary to fulfill a legal duty to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.
Provision of the website and creation of log files
The following data is collected:
1. Information about the browser type and version used
2. The user's operating system
3. The user's internet service provider
4. The IP address of the user
5. Date and time of access
6. Websites from which the user's system accesses our website
7. Websites that are accessed by the user's system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
Storage in log files takes place to ensure the functionality of the website. In addition, we use the data for the technical optimization of the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the calling client.
Use of cookies
We use cookies to ensure that our website functions properly. Some elements of our website require that the accessing browser can be identified even after a page change.
We also use cookies on our website that enable an analysis of the user's surfing behavior.
The following data can be transmitted in this way:
1. Search terms entered
2. Frequency of page views
3. Use of website functions
When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained.
The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR if the user has given consent to this.
Otherwise, the legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR.
We need cookies for the following applications:
1. Security
2. Identity check
3. Network management
The user data collected by technically necessary cookies is not used to create user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer.
The purposes are to measure the effectiveness of advertising, to record the interests of visitors and to adapt advertisements to their personal needs.
These purposes also constitute our legitimate interest in the subsequent processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR.
Newsletter
The following data is also collected during registration:
1. IP address of the calling computer
2. Date and time of registration
Your consent is obtained for the processing of the data as part of the registration process.
No data is passed on to third parties in connection with the data processing for sending newsletters. The data will be used exclusively for sending the newsletter.
The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.
The other personal data collected during the registration process is generally deleted after a period of seven days.
This also makes it possible to withdraw consent to the storage of personal data collected during the registration process.
Contact form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We do not pass on this data without your consent.
The data entered in the contact form is accordingly processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. All you need to do is send us an informal message by email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular withholding periods - remain unaffected.
codecentric curriculum vitae
If you send us an inquiry via the codecentric CV page, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry. We will contact you by email after approximately two weeks to find out whether there are any specific questions or points of contact. If you have given us your consent to contact you in relation to career topics, we will send you further information by email at regular intervals. We do not pass on your data without your consent.
The data entered in the form is accordingly processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. All you need to do is send us an informal message by email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular withholding periods - remain unaffected.
Google Analytics
If you have given your consent, Google Analytics 4, a web analysis service of Google LLC, is used on this website. The controller for users in the EU/EEA and Switzerland is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google").
We use the User ID function. With the help of the user ID, we can assign a unique, permanent ID to one or more sessions (and the activities within these sessions) and analyze user behavior across devices.
We use Google Signals. This allows Google Analytics to collect additional information about users who have activated personalized ads (interests and demographic data) and ads can be delivered to these users in cross-device remarketing campaigns.
In Google Analytics 4, the anonymization of IP addresses is activated by default. Due to IP anonymization, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. According to Google, the IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
During your website visit, your user behavior is recorded in the form of "events". Events can be:
- Page views
- First visit to the website
- Start of the session
- Your "click path", interaction with the website
- Scrolls (whenever a user scrolls to the end of the page (90%))
- Clicks on external links
- Internal search queries
- Interaction with videos
- File downloads
- Viewed/clicked ads
- Language setting
So recorded:
- Your approximate place (region)
- Your IP address (in abbreviated form)
- Technical information about your browser and the end devices you use (e.g. language setting, screen resolution)
- Your Internet provider
- The referrer URL (via which website/advertising medium you came to this website)
- Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (as processor pursuant to Art. 28 GDPR)
- Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA
- Alphabet Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA
It cannot be ruled out that US authorities will access the data stored by Google.
You can also prevent the storage of cookies from the outset by setting your browser software accordingly. However, if you configure your browser to reject all cookies, this may limit the functionality of this and other websites. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by selecting
- do not give your consent to the setting of the cookie or
- download and install the browser add-on to deactivate Google Analytics HERE.
You can find more information on the terms of use of Google Analytics and on data protection at Google at https://marketingplatform.google.com/about/analytics/terms/us/ and at https://policies.google.com/.
Hubspot
The data you send via the contact form will be transmitted to HubSpot. HubSpot is a software company from the USA with a branch office HubSpot Ireland Limited in 2nd Floor 30 North Wall Quay, Dublin 1, Ireland.
We use this integrated software solution as a CRM tool for our own marketing, lead generation and Customer service purposes.
Whitepaper
If you send us an inquiry via the whitepaper page, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry.
The provision of your data for the purpose of advertising is in return for receiving the white paper. After confirming your data, you will be registered for our mailings on the topic of the respective white paper and will receive information from us on this topic. You can unsubscribe from the mailing list at any time free of charge for the future by emailing datenschutz@codecentric.de or by clicking on the unsubscribe link at the end of the mailing.
Audio and video conferences/ online events
codecentric AG, Hochstraße 11, 42697 Solingen, Germany, is responsible for data processing that is directly related to the implementation of "online meetings".
Note: If you access the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, accessing the website is only necessary for the use of "Zoom" in order to download the software for the use of "Zoom". You can also use "Zoom" if you enter the relevant meeting ID and any other access data for the meeting directly in the "Zoom" app. If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.
The following personal data is processed:
User details: first name, surname, telephone (optional), email address, password (if "single sign-on" is not used), profile picture (optional),
Department (optional)
Meeting metadata:
Topic, description (optional), participant IP addresses, device/hardware information
For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.
When dialing in by telephone: information on the incoming and outgoing call number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved
Text, audio and video data: You may have the option of using the chat, question or survey functions in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting" and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device are processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time using the "Zoom" applications. To take part in an "online meeting" or to enter the "meeting room", you must at least provide information about your name. Scope of processing. We use "Zoom" to conduct "online meetings". If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent. The fact that recording is in progress is also displayed in the "Zoom" app. If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case. In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up webinars. If you are registered with "Zoom" as a user, reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored for up to 12 months at "Zoom".
Automated decision-making within the meaning of Art. Art. 22 GDPR does not apply.
Other recipients: The provider of "Zoom" necessarily receives knowledge of the above data, to the extent that this is provided for in our order processing contract with "Zoom".
The above data will be entered into our commercial systems such as our CRM system "HubSpot" if the relevant consent has been given.
Usercentrics
This website uses the cookie consent management of Usercentrics to obtain your consent in accordance with § 25 TTDSG and Art. 6 para. 1 lit. a GDPR for the storage of certain cookies and access to your end device and to document this in accordance with data protection regulations.The provider of this technology is Usercentrics GmbH, Rosental 4, 80331 Munich, website: https://usercentrics.com/ (hereinafter "Usercentrics").
When you visit our website, the following data is transmitted to Usercentrics:
- Your consent(s), or the withdrawal/rejection of your consent(s)
- Your IP address
- Information about your browser
- Information about your end device
- Time of your visit to the website
Furthermore, Usercentrics stores a cookie in your browser in order to be able to assign the consents given or their revocation to specific site visitors and so that your selection can be recognized the next time you visit the website. The data collected in this way is stored until you ask us to delete it, you delete the Usercentrics cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory withholding duties remain unaffected. Usercentrics is used to obtain the legally required consents for the use of certain technologies. The legal basis for this is Art. 6 para. 1 (1) lit. f GDPR.
Algolia
Google Tag Manager
If you have given your consent, we use the Google Tag Manager of the company Google Inc. For the European area, the service is provided by Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland). The Tag Manager makes it easier for us to integrate and manage our tags. Tags are small code elements that are used, among other things, to measure traffic and visitor behavior, record the impact of online advertising and social channels, and set up marketing and targeting.You can find more information about Google Tag Manager at: https://www.google.com/intl/de/tagmanager/use-policy.html.
The use of Google Tag Manager requires consent in accordance with Art. 6 I a GDPR.
Google Ads and Google Conversion Tracking
This website uses Google Ads. Google Adsis an online advertising program of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States ("Google").
In the context of Google Ads we use the so-called conversion tracking. If you click on an ad placed by Google, a cookie is set for conversion tracking. Cookies are small text files that the Internet browser stores on the user's computer. These cookies lose their validity after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to this page.
Each Google Ads Customer receives a different cookie.The cookies cannot be accessed via the websites of Google Ads customers can be tracked.The information collected using the conversion cookie is used to generate conversion statistics for Google Ads-customers who have opted for conversion tracking. Customers find out the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information with which users can be personally identified. If you do not wish to participate in tracking, you can object to this use by easily deactivating the Google Conversion Tracking cookie via your Internet browser under user settings. They will then not be included in the conversion tracking statistics. The storage of "conversion cookies" takes place on the basis of Art. 6 para. 1 lit. a GDPR. Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
More information about Google Ads and Google Conversion Tracking can be found in Google's privacy policy: https://www.google.de/policies/privacy/.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
Google reCAPTCHA
We use "Google reCAPTCHA" (hereinafter "reCAPTCHA") on our website. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). reCAPTCHA is used to check whether data is entered on our websites (e.g. in a contact form) by a human or by an automated program. For this purpose, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. As part of the analysis, various information is evaluated (e.g. IP address, time spent by the website visitor on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google.
The reCAPTCHA analyses run completely in the background. Website visitors are not informed that an analysis is taking place.
Data processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR. The legitimate interest of the website operator is to protect its advertising offers from abusive, automated spying and SPAM.
The Standard Contractual Clauses (SCC) contained in the Data Processing Addendum to the Google General Terms and Conditions or the data processing agreements form the basis for data processing.
Further information about Google reCAPTCHA and Google's privacy policy can be found at the following links: https://www.google.com/intl/de/policies/privacy/ and https://www.google.com/recaptcha/intro/android.html.
Data processing outside the European Union
reCATPCHA is a service provided by a provider from the USA. Personal data is accordingly also processed in a third country. To the extent that data is processed outside the EU/EEA and there is no level of data protection corresponding to the European standard, we have concluded EU standard contractual clauses with the service provider to establish an appropriate level of data protection. The parent company of Google Ireland, Google LLC, is based in California, USA. A transfer of data to the USA and access by US authorities to the data stored by Google cannot be ruled out. The USA is currently considered a third country from a data protection perspective. You do not have the same rights there as within the EU/EEA. You may not be entitled to any legal remedies against access by the authorities.
When you visit this website, a direct connection is established between your browser and the Facebook server via the plugin. Facebook receives the information that you have visited this website with your IP address. If you click on the Facebook "Share" button while you are logged into your Facebook account, you can link the content of this website to your Facebook profile. This allows Facebook to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Facebook.Further information on this can be found in Facebook's privacy policy at: https://de-de.facebook.com/privacy/explanation.
If you do not want Facebook to be able to associate your visit to this website with your Facebook user account, please log out of your Facebook user account.
You can change your data protection settings on Twitter in the account settings at https://twitter.com/account/settings.
Each time a page of this website containing LinkedIn functions is accessed, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited this website with your IP address. If you click on the LinkedIn "Recommend" button and are logged into your LinkedIn account, LinkedIn will be able to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn.
Further information on this can be found in LinkedIn's privacy policy at: https://www.linkedin.com/legal/privacy-policy.
Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR. GDPR and you have the following rights vis-à-vis the controller:
If such processing has taken place, you can request the following information from the controller:
1. the purposes for which the personal data are processed
2. the categories of personal data concerned;
3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period
5. the existence of a right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
6. the existence of a right of appeal to a supervisory authority
7. all available information on the origin of the data if the personal data are not collected from the data subject
8. the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
1. you contest the accuracy of the personal data concerning you, for a period enabling the controller to verify the accuracy of the personal data;
2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
3. the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defense of legal claims; or
4.if you have objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of your personal data has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller will have the duty to erase personal data without undue delay where one of the following grounds applies:
1. The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
2. You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data concerning you has been processed unlawfully.
5. The deletion of personal data concerning you is necessary to fulfill a legal duty under Union law or the law of the Member States to which the controller is subject.
6. The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.
Information to third parties
If the controller has made the personal data concerning you public and is required to erase it pursuant to Article 17(1) GDPR, it will take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
Exceptions
The right to erasure does not exist if the processing is necessary
1. to exercise the right to freedom of expression and information
2. for compliance with a legal duty which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
3. for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, to the extent that the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
5. for the assertion, exercise or defense of legal claims.
You have the right to be informed about these recipients by the controller.
1. the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
2. the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.
Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.
1. is necessary for the conclusion or performance of a contract between you and the controller,
2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
3. with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
In the cases referred to in (1) and (3), the data controller will implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
The supervisory authority with which the complaint has been lodged will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
Status: April 2024
We reserve the right to adapt the data protection declaration with effect for the future, in particular in the event of further development of the website, the use of new technologies or changes to the legal basis or the corresponding case law.
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